Telephone systems are a necessity for every company. After some period, a business ought to transit from one telephone system to another. It might be installing Voice over internet protocol (VoIP) or implementing a hosted or virtual PBX. The transition might not be effortless, but some guidelines may help you out.
One can follow the steps below when trying to avoid disruptions in the installation of telephone system.
The first step is that you ought not to wait up to the last day to think of installing a telephone system. Installing a telephone system requires a good plan, and consumes a lot of time. A small telephone system might require up to three weeks preparation time, while a large one can take up to two months. If you get it planned and installed in a hurry, there could be so few mistakes. It is, therefore, neccesary that you take your time to plan, select the best VoIP provider, and then get it installed.
It is also important that you classify the telephone lines according to their functions.
You should do this before getting an installation done. To know their numbers, you can call the Local Exchange carriers. If you have some uncertainties with the numbers, you ought to contact them. You also ought to eliminate all the numbers that are not in use, and ensure that the PBX service can accommodate those required.
it is important that you know the installation schedule of phone circuits.
Each telephone circuit type requires a different hardware component in every telephone. You can also discuss with the telephone vendor on how old circuits would be handled in the new system.
Consider every department’s requirements.
It is good that you get a telephone vendor who will consider all the department needs, and advice you on the right systems of each department.
In case different phones are being purchased, it is important that you decide prior, about who will use which type of phone. The department’s needs should be considered before any phone is assigned to an individual.
Ensure that your network is ready for VoIP telephones.
It is important to ascertain they your network can handle the VoIP traffic. Other factors that you may consider on this are whether the system will be connected to a private network or the internet, the VPN, or a session border controller.
Plan an implementation meeting with the vendors.
The purpose of this is to keep everyone on the same page. You can set installation dates in the meeting. You also get to know the time it would take to install the telephone system, and each installation detail.